Nanny Agency JobsAn employment document request should have a clear purpose and recipient. When the request concerns Form I-9, establish that process specifically instead of adding identity documents to the general folder you use for references, qualifications and agency screening.
This guide helps you prepare questions about an actual hiring process. It does not determine your immigration status, decide whether a particular document is acceptable or fill in the form for you. Use current official instructions and appropriate assistance for questions about your circumstances.
Identify the I-9 step in your hiring process
The USCIS Form I-9 instructions describe verification of identity and employment authorization and distinguish employee completion from employer review. Ask the hiring contact who is responsible for your process and how you will receive the current instructions.
Do not assume that completing an agency background check completes this step. In your own notes, keep separate entries for screening, qualification review and the employer's I-9 process. The same person may coordinate messages, but the purpose of each request should remain visible.
Ask which action is expected now and which dates apply under the current instructions. If a start date changes, tell the responsible contact and request clarification of the schedule rather than reusing an old appointment assumption.
Preserve your choice of acceptable documents
USCIS states that employees choose which acceptable documentation to present; employers cannot specify that choice. Read the current official instructions and acceptable-document lists rather than selecting documents from an informal nanny checklist.
Ask for clarification if an invitation appears to prescribe a particular document or requests an unexplained extra bundle. A neutral question is: “Please provide the current instructions and clarify this request in relation to my choice of acceptable documentation.” Do not respond to confusion by distributing more documents to additional people.
This article cannot resolve questions about an individual document, receipt or extension. Bring the precise issue to the appropriate official resource or qualified adviser. Avoid sending sensitive identifiers in the first message merely to establish where help is available.
Make a purpose-and-recipient card
Use this original preparation card before an appointment or document exchange. It records the process without becoming a second identity file.
| Card entry | What to record |
|---|---|
| Purpose | Form I-9 for the named employment, separate from other application requests |
| Responsible contact | Person explaining the process and their verified contact route |
| Instructions | Where the current official instructions and lists are available |
| Next action | What you have been asked to do and the date provided |
| Handling question | Where documents are presented or submitted under the actual process |
| Open issue | The question requiring clarification, without copying document numbers |
| Completion message | What the responsible contact confirms and any remaining action |
The card is for your use. It does not establish legal compliance or replace an employer record. Keep document images out of it, and do not attach it to a public resume or portfolio.
When someone answers a question, note who replied and what they addressed. “Appointment confirmed” is a useful status; it does not mean document review has happened. Keep the distinction without trying to audit the entire employer process yourself.
Rehearse a confusing document request
Fictional example: Nanny Jo receives a recruiter email containing a reference request and a separate forwarded I-9 message. The forwarded message names one identification document but does not include the official instructions or identify the review contact.
Jo replies: “I can organize the reference request separately. For the I-9 step, please confirm the responsible employer contact and provide the current instructions and acceptable-document lists. The forwarded wording appears to name a particular document; please clarify that request.”
Jo does not send a passport image to the reference contact or ask a previous family to interpret the request. Once the responsible contact responds, Jo uses the actual process and seeks further help if the document-choice question remains unresolved.
No document is judged acceptable in this example. Its useful result is a separated set of requests and a specific clarification, rather than a larger collection of personal records in an email chain.
Seek help with a concrete question
If you need assistance, describe the request, who made it and the part you do not understand. Preserve the original message privately so you can refer to the exact wording. Ask the assistance provider how to share any further material they need.
The Department of Justice's Immigrant and Employee Rights resource provides a contact route for questions about discrimination during the I-9 process. An unexplained request is something to clarify; this guide does not decide whether a specific employer has violated the law.
Before the next appointment, review your card for missing instructions, an uncertain recipient or an unanswered question. Raise those points promptly. Preparation means understanding the next action and having access to appropriate help, not gathering every identity document you possess.
Sources
USCIS Form I-9 instructions, January 20, 2025 edition, and DOJ: Form I-9 and E-Verify, checked October 27, 2026. The card and fictional example are original NAJ material; no individual eligibility determination is made.