Nanny Agency JobsTurn a proposed rotation change into a dated plan the whole team can use.
Start with the current rotation
Copy the approved on and off dates, handover time, travel bookings and named coverage owner. Mark the exact part proposed to change: arrival, departure, overlap, shift length or a swap between nannies. “Can you stay longer?” may affect several of these. The ROTA overview explains the rotation; this guide handles a change after one is agreed.
Map the proposed coverage
Write the proposed dates beside the current dates. Identify who is caring for the children during each handover and whether the other nanny has confirmed availability. A colleague’s willingness to swap is useful information, but may not be final approval. Ask who has authority to confirm family coverage, travel and any revised work terms.
Get the answer to the right people
Use one message or shared record with the current plan, proposed plan, open questions and the decision owner. Confirm with the employer or designated manager before changing flights or personal commitments. Then tell the other nanny what is confirmed. The handover guide covers the information each shift needs; a schedule change also needs a named decision.
Handle a shift swap as the same process
Fictional example: Alex asks Robin to exchange two days. Robin agrees in principle. Alex records the proposed dates and asks the family’s designated contact to approve coverage and any travel revision. Only after that confirmation do both nannies update their calendars. The example illustrates a chain of agreement, not an employment rule.
Close the change
Keep the old version and a dated revised version. Check handover, travel, working time and compensation questions against the actual agreement and local rules with the right person; this article does not decide entitlements. If a flight is disrupted rather than a planned swap, use the flight disruption guide for the immediate coverage conversation.